CCTV Hire & Sales Limited
ICO registration number ZB452074
Important information about Data Protection.
This Policy applies to personal data collected by CCTV and or Electronic Access Control Systems (EACS) at sites managed by CCTV HIRE & SALES
This information forms part of our privacy policy available at www.cctv-hire.co.uk
Closed Circuit Television (CCTV) & Electronic Access Control Systems are in operation at some of the sites managed by CCTV HIRE & SALES
Where these systems are able to process Data which by itself or with other Data available to us can be used to identify you, this is known as Personal Data.
This data protection policy sets out how we use that personal data, you can contact us at www.cctv-hire.co.uk if you have any questions Including site specific details of whether or not a particular site you are or are about to visit has a CCTV and or Electronic Access Control System installed, which does or could process your personal data and where and if data processors are operating for and on behalf of us at that site.
We take the security of your personal data very seriously and take a stringent approach to data protection including its secure storage and taking the appropriate technical, physical and organisational steps to protect it. We regularly evaluate whether it is necessary and proportionate to use CCTV systems at each of the sites for which we are responsible as Data Controllers. Each site that uses CCTV has had a privacy impact assessment conducted and annual audits are undertaken to ensure that correct legal procedures are followed.
We also conduct regular Lawful Purpose Assessments (LPA) and document them.
Prior to disclosing any CCTV footage, we seek the advice of a specialist data protection advisory service to protect your personal data from inappropriate or wrongful disclosure.
Your data will not be processed or stored outside of the European Economic Area (EEA)
CCTV, the lawful basis for processing personal data by the use of those systems is:
For the legitimate interest of the Data Controller or that of other persons or organisations.
We will use the data obtained from CCTV images for the purposes set out below
For the purposes of,
• Good property and Estate management,
• Maintaining the security of the premises and the prevention and investigation of crime.
• To monitor goods and services.
• For health and safety.
• For Protecting the rights, property and for the personal safety of the occupiers of the buildings, including the staff and the tenants, visitors to the buildings including, the tenant’s staff, visitors to the building or premises including members of the public and those of CCTV Hire & Sales .
• When you exercise your rights under data protection law and make requests
• Based on your consent. When you request us to disclose your personal data to other people or organisations such as a company handling a claim on your behalf, or otherwise agreed to disclosures:
• For the security and wellbeing of equipment and vehicles
CCTV recorded images
Recorded images will be kept for a limited period only usually a maximum of 30 days and are then overwritten or erased.
The exception being where images are required for evidential purposes or another legally valid reason including responses to your legal rights (subject rights).
The Data will be collected directly during any visits you make to the site in question.
Electronic Access Control System the Lawful Basis for Processing Personal Data via the use of an Electronic Access Control System is:
For the legitimate interest of the data controller or that of other persons or organisations.
We will use your data for the purposes set out below
The data will be collected directly and may include a combination of the following Personal Data dependant on the system itself and its objectives.
Your name
Your photographic image
The company you work for
Your position within that company
Your vehicle registration number
Your address and contact details
The Access Control System may record the days / times that you enter and leave the premises.
This information will not be given to any third parties including your employer without first obtaining your permission and will not be used to make any automated decisions concerning your employment.
Prior to any of your data being entered or processed by or into an access control system you will be advised of the exact content of the required data and the purposes for which your data will be used.
You will have the right to question why the data is required and to object to anything that you do not want to be processed.
Where you give your consent to your personal data being processed you will have the right to withdraw that consent at any time.
Your data will only be kept within the access control system for the duration of time during which you asked to use the system to gain entry and to leave the premises where it is installed.
Following which your Data will be deleted from the system, for example when and if you are no longer employed in the building or are not intending to re-visit the building again.
As necessary to comply with a legal obligation, e.g.:
•When you exercise your rights under data protection law and make requests:
•For compliance with legal and regulatory requirements and related disclosures:
•For establishment and defence of legal rights:
•For activities relating to the prevention, detection and investigation of crime:
•To verify your identity.
•For the security of the premises
•For Health and Safety
•For the safety and security of tenants, their employees, and members of the public
•For Good property/estate management
Subject to applicable data protection law we may share your personal data with:
•Companies and other persons providing services to us:
•Courts and Law enforcement agencies to comply with legal requirements, and for the administration of justice:
•In an emergency or to otherwise protect our vital interests:
•To protect the security or integrity of our business operations and those of our tenants
•The tenants of the premises
•For Health and Safety
•Your data will not be used in order to make any automated decisions which may or could significantly affect you
Your rights are as follows:
•The right to be informed about the processing of your personal data:
•The right to have your personal data corrected if it’s inaccurate and to have incomplete personal data completed.
•The right to object to processing of your personal data:
•The right to have your personal data erased (the “right to be forgotten”)
•The right to request access to your personal data and information about how we process it (Subject Access requests)
•The right to move, copy, or transfer your personal data (data portability) and
•Rights in relation to automated decision-making including profiling
If you have any further questions, suggestions or requests not covered by this privacy policy please contact us or our specialist data protection advisors Datpro Limited, www.datpro.co.uk or telephone 0161 480 4580
You also have the right to complain to the Information Commissioner’s office. It has enforcement powers and can investigate compliance with data protection law:
The contact details are as follows
Website www.ico.org.uk
Scotland
Information Commissioners Office
45 Melville Street,
Edinburgh EH3 7HL
Telephone 0131 244 9001
Email: Scotland@ico.org.uk
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England
The information Commissioners Office
Wycliffe House, Water Lane,
Wilmslow SK9 5AF
Telephone 0303 123 1113
Email: casework@ico.org.uk
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Northern Ireland
Information Commissioners Office
3rd floor, 14 Cromac Place,
Belfast BT7 2JB
Telephone 02890278757
Email: ni@ico.org.uk
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Wales
Information Commissioners Office
2nd Floor, Churchill House,
Churchill Way, Cardiff, CF10 2HH
Telephone 0292678400
Email: wales@ico.org.uk
This privacy policy sets out how CCTV HIRE & SALES LIMITED uses and protects any information that you give us when you engage with us via this website or by other means such as by telephone, email or in writing.
CCTV HIRE & SALES LIMITED is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, you can be assured that it will only be used in accordance with this privacy statement.
CCTV HIRE & SALES LIMITED may change this policy from time to time by updating this page. You can check back anytime to see what changes have been made.
We collect information from you when you register interest in our services.
We may collect the following information:
– Personal information such as your name.
– Contact information including email address and telephone numbers
– Other information relevant to online forms, surveys and/or offers
Information stored or collected regarding you helps us:
– Provide or improve services you need.
– Contact you about your booking or services we think may be of interest to you.
– An existing customer may be contacted regarding services.
Any new customer can only be contacted if consent has been given via any of the means listed at the beginning of this section. We only send communications you have consented to.
Anyone who does not wish to give consent for our site has the opportunity to decline. You can contact phil@cctv-hire.co.uk to request removal of your details.
We will not retain your data for longer than necessary for the purposes set out in this notice.
We would like to send you information about products and services but will not share any of your information with third parties and will solely be used by CCTV HIRE & SALES LIMITED.
You have a right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted, please email phil@cctv-hire.co.uk and include your name, telephone number and email address. Alternatively, please write to us at 75 Godric Drive, Brinsworth, Rotherham, South Yorkshire, United Kingdom, S60 5AT.
You have the right to request a copy of the information that we hold about you. To request this information, please email phil@cctv-hire.co.uk and include your name, telephone number and email address. Alternatively, please write to us at 75 Godric Drive, Brinsworth, Rotherham, South Yorkshire, United Kingdom, S60 5AT.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable procedures to safeguard and secure the information we collect online.
You should understand data transmitted online is not completely secure. We cannot guarantee full protection and security data, only that we take all reasonable action to protect information sent to us via the website. Transmission of any data by you is at your own risk.
A cookie is a small text file which is placed onto your computer (or other electronic device) when you use our website. We use cookies on our website.
Where applicable, this website uses a cookie control system allowing you on your first visit to the website to allow or disallow the use of cookies on your computer/device. This complies with recent legislation requirements for websites to obtain explicit consent from users.
For example, we may monitor how many times you visit the website, which pages you go to, traffic data, location data and the originating domain name of a user’s internet service provider, to improve the user’s experience whilst visiting the website, and better understand how you use it. This information helps us to build a profile of our users. Some of this data will be aggregated or statistical, which means that we will not be able to identify you individually.
You can set your browser not to accept cookies and the websites below tell you how to remove cookies from your browser. However, some of our website features may not function as a result.
For further information on cookies generally, visit www.aboutcookies.org or www.allaboutcookies.org.
How will we use the information about you?
We collect information about you so that we can:
Once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide while visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Please feel free to contact us with queries, requests, or comments you may have about our Privacy Policy. We welcome any communication via the email address supplied here phil@cctv-hire.co.uk. Alternatively, please write to us at 75 Godric Drive, Brinsworth, Rotherham, South Yorkshire, United Kingdom, S60 5AT.